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Tenant Fees

Tenant Fees for England and Wales

This page relates to rental properties which are available to let through GARDINER RESIDENTIAL.

Below is a description of the fees you may be charged.

Administration Fee

What is our Administration fee?

The Administration Fee includes the cost of referencing – which will cover checking your credit status, previous employer, current or past landlords, and taking into account any other information to help assess the affordability of your tenancy application. The fee also includes providing a Tenancy Agreement and protecting your security deposit with My Deposits scheme.

Our Administration fee is made of of the following charges:

Tenancy Agreement Fee: £216 (incl VAT) - per property

Reference Fee: £60 (incl VAT) - per person

Deposit Registration Fee: £36 (incl VAT) - per property

When do I pay Administration fee?
After a viewing and when you have decided to apply for the property. We will provide you with an Offer Form which lists the services we provide and the fees that are payable. You will then be asked to pay your holding deposit which will be offset against the total amount payable on the day you sign the tenancy agreement and move into your new home.

Any additional fees that may be applicable to you, for example a guarantor fee, will be collected on the day that you sign your tenancy agreement along with your rental and security deposit payment.

What other fees may be payable before I can move into the property of my choice?

Additional Person
This covers the cost of processing the application and associated paperwork for any additional applicants.

Depending on the outcome from your application from the referencing company, your earnings or overall financial position may require you to provide a Guarantor. This is not uncommon, and means you have someone on your behalf that undergoes credit referencing – to ensure they have sufficient earnings to cover the overall rent commitments in the event that you, as the tenant, are unable to pay your rent. This fee is payable in respect of each Guarantor to cover credit referencing costs and providing a Deed of Guarantee as part of the Tenancy Agreement, which details their obligations as a Guarantor.

Permitted Occupier
This is a person approaching, or over the age of, 18 who will not be permanently residing at the rented property. This only applies in very specific situations and then only with the landlords consent. The administration costs include supplying the relevant documentation that explains in more detail what it means to be a permitted occupier and how this fits in with the tenancy of the property.

During the tenancy, we offer these additional services:

Amendment fee
May be applicable if a change to the tenancy is required mid term. This may be due to a change in personal circumstances and / or a request to leave the tenancy early is agreed prior to the end of the tenancy agreement (this is subject to Landlord consent).

Extension fee
This is the cost of preparing a new Tenancy Agreement and negotiating with your landlord for a further fixed term tenancy. Extending your tenancy, if agreed by your landlord, gives an assurance of staying in the property for a further fixed period, and avoids the uncertainty of a landlord serving notice at any given time.

Check out fee
Most of our landlord ask Gardiner Residential to employ external inventory companies to produce an inventory for their property before the let. Where this applies, you will be liable for a check out fee when the inventory company carries out their inspection at the end of the tenancy. If applicable, the check out report forms an important part of how the return of your security deposit is arranged. Please feel free to ask our staff if this would apply to you.